Executive Assistant/Project Manager (Columbia University Medical Center, USA)

Please apply at:
http://rfmh.iapplicants.com/ViewJob-108349.html

Employer:
Research Foundation @ NYS Psychiatric Institute & Columbia University Department of Psychiatry

Description:
The Executive Assistant to the Vice Chairman for Research Administration, Ethics and Policy will perform administrative and project management functions with independent judgment, initiative, and discretion.

Job responsibilities will include, but not be limited to providing executive-level support for the Vice Chairman: resolving problems independently, relieving the Vice Chair of matters of detail, drafting correspondence, coordinating and assisting in gathering information for special projects, meetings and presentations, preparing reports and presentation materials, using sound judgment in determining priorities and overseeing all engagement and travel schedules, screening all incoming calls, mail and visitors, and handling or redirecting contacts and communications not requiring the immediate and personal attention of the Vice Chair.

The incumbent will work with department leadership, faculty and staff; communicating with research divisions, core research facilities, and research ethics committees on behalf of the Vice Chair, obtain, organize and prepare content for a research administration web-site, manage performance appraisals, and time and accrual records, schedule meetings, conferences and appointments, advising attending parties of subject matter and providing required material; assist with coordinating and organizing departmental committees, programs, and events, maintain complete and confident records of all activities, order office supplies and maintain office equipment. Additional responsibilities will include liaison with various state legislative and governmental offices.

Minimum Qualifications
Bachelor's degree or equivalent in education and experience, plus two years of related experience.
Strong interpersonal and organizational skills are required, as well as the ability to take initiative and exercise good judgment. The incumbent must have the ability to write clearly and edit material accurately and must be able to meet deadlines, handle multiple projects simultaneously, and prioritize tasks. Excellent writing, proofreading and editing skills are required. Must be proficient in business software applications (Excel, Word, Powerpoint, e-mail, calendar, etc.) and comfortable with new technologies and software.

Take care and have a great day.
Thanx.